LKSOM is continuing to do the work of becoming a more diverse and inclusive educational institution.  A new endeavor we would like to introduce to the LKSOM and TUHS communities involves name pronunciation.  Correct pronunciation of a name and use of preferred pronouns acknowledges and offers respect of an individual, their culture and identity.  To that end, we are working to incorporate audio recordings and phonetic spellings of names and preferred pronouns into our communications with each other.

Please use the below instructions to include a link to your recording in your personal Temple email signature and one drive accounts.  You may also include your preferred pronouns in your signature.

WINDOWS USERS

STEP 1: RECORD YOUR NAME PRONUNCIATION

1. Click on the Windows Start button and open Voice Recorder.
2. Click the Record button.
3. Say your first and last name slowly and clearly.
4. Click the Stop button when finished.
5. Right‐click on the file and click Rename, then change the file name to your last name followed by your first name, then click Rename again to save the file.
6. Right‐click on the file and click Open file location. The file should be in the folder name Documents\Sound recordings.

STEP 2: UPLOAD YOUR RECORDING TO YOUR ONEDRIVE ACCOUNT

1. Log into TUportal and click on OneDrive on the left side of the TUportal page.
2. Drag and drop your recording file into a folder in your OneDrive account.
3. Right‐click on your recording file and click Share.
4. Click on People you specify can view. The Link Settings window will open.
5. Click Anyone with the link.
6. IMPORTANT  CLICK THE BUTTON TO THE RIGHT OF BLOCK DOWNLOAD TO BLOCK PEOPLE FROM DOWNLOADING YOUR RECORDING.
7. Click Apply.
8. Under Copy Link, click the Copy button. A link to your recording will appear.
9. Click Copy to copy the link.

STEP 3: INSERT THE LINK TO YOUR RECORDING INTO YOUR TEMPLE EMAIL SIGNATURE

IF YOU USE THE OUTLOOK FOR WINDOWS APP INSTALLED ON YOUR COMPUTER:

1. Open the Outlook app on your Windows computer.
2. Click File and click Options in the lower‐left corner of the window.
3. Click Mail, then click Signatures.
4. Select your signature (or click New to create a new signature).
5. Place the cursor on a blank line beneath your signature, then click the Insert Link button.
6. Click in the Text to display box and type Hear my name.
7. Right‐click in the Address box and paste the link to your sound recording that you created in STEP 2, then click OK.
8. Close the Settings window. Your signature should now contain the link to the recording of your name.
9. Test your new signature by sending an email to yourself or to a friend.

IF YOU USE OUTLOOK ON THE WEB:

1. Return to the TUportal page and click TUmail. Outlook on the Web will open.
2. Click the round gear icon in the upper‐right corner of the Outlook window.
3. Click View all Outlook settings at the bottom of the Settings window.
4. Click Compose and Reply.
5. Place the cursor on a blank line beneath your signature, then click the Insert Link button.
6. Click in the Display as box and type Hear my name.
7. Right‐click in the Web address (URL) box and paste the link to your sound recording that you created in STEP 2, then click Save.
8. Close the Settings window. Your signature should now contain the link to the recording of your name.
9. Test your new signature by sending an email to yourself or to a friend.

STEP 4: (STUDENTS ONLY) UPLOAD YOUR RECORDING TO THE OFFICE OF STUDENT SUPPORT

1. You will receive an email with a link to upload your file to the Office of Student Support.
2. Click on the link, select your audio file when prompted, then click Upload. FOR ASSISTANCE: email owldocs@temple.edu

MAC USERS:

STEP 1: RECORD YOUR NAME PRONUNCIATION

1. Open the Voice Memos app on your Mac.

2. Click the Record button (a red circle).
3. Say your first and last name slowly and clearly.
4. Click Done when finished.
5. Click on the name of the recording and rename the file to your last name followed by your first name.
6. Drag and drop your recording onto the desktop.

STEP 2: UPLOAD YOUR RECORDING TO YOUR ONEDRIVE ACCOUNT

1. Log into TUportal and click on OneDrive on the left side of the TUportal page.
2. Drag and drop your recording from the desktop into a folder in your OneDrive account.
3. Control‐click on your recording file and click Share.
4. Click on People you specify can view. The Link Settings window will open.
5. Click Anyone with the link.
6. IMPORTANT: CLICK THE BUTTON TO THE RIGHT OF BLOCK DOWNLOAD TO BLOCK PEOPLE FROM DOWNLOADING YOUR RECORDING.
7. Click Apply.
8. Under Copy Link, click the Copy button. A link to your recording will appear.
9. Click Copy to copy the link. (continued on next page)

STEP 3: INSERT THE LINK TO YOUR RECORDING INTO YOUR TEMPLE EMAIL SIGNATURE

IF YOU USE THE OUTLOOK APP INSTALLED ON YOUR MAC:

1. Open the Outlook app on your Mac.
2. Click Outlook and select Preferences.
3. Under Email, select Signatures.
4. Double‐click Untitled and type a name for your signature, or click the plus [+] symbol to add a new signature.
5. Place the cursor on a blank line beneath your signature, then click the Link button.
6. Click in the Display as box and type Hear my name.
7. Control‐click in the Web address (URL) box and paste the link to your sound recording that you created in STEP 2, then click OK.
8. Close the Settings window. Your signature should now contain the link to the recording of your name.
9. Test your new signature by sending an email to yourself or to a friend.

IF YOU USE OUTLOOK ON THE WEB:

1. Return to the TUportal page and click TUmail. Outlook on the Web will open.
2. Click the round gear icon in the upper‐right corner of the Outlook window.
3. Click View all Outlook settings at the bottom of the Settings window.
4. Click Compose and Reply.
5. Place the cursor on a blank line beneath your signature, then click the Insert Link button.
6. Click in the Display as box and type Hear my name.
7. Control‐click in the Web address (URL) box and paste the link to your sound recording that you created in STEP 2, then click Save.
8. Close the Settings window. Your signature should now contain the link to the recording of your name.
9. Test your new signature by sending an email to yourself or to a friend.

STEP 4: (STUDENTS ONLY) UPLOAD YOUR RECORDING LINK TO THE OFFICE OF STUDENT SUPPORT

1. You will receive an email with a survey link to upload your file to the Office of Student Support.
2. Fill out the survey, include the link to your recording (see above), then click Submit.

FOR ASSISTANCE:

• Email owldocs@temple.edu